One of the most common misunderstandings about virtual assistants: practices assume they’re adding an employee to their payroll. With Reach, you’re not.
How the Relationship Works
A Reach VA is not on the practice’s payroll. The practice pays Reach a monthly fee ($1,995/month for full-time), and Reach handles everything else: the VA’s compensation, employer-side taxes, benefits, compliance, and ongoing management.
From the practice’s perspective: one line item per month, no employment paperwork, no payroll administration, no HR compliance burden.
What This Means for the Practice’s Taxes
- No employer payroll taxes on the VA
- No workers’ compensation administration for the VA
- No benefits package to manage or fund
- Monthly fee to Reach is a straightforward business expense
This is meaningfully different from hiring an independent contractor directly, where the practice would still need to track payments, issue 1099s, and manage the associated administrative requirements. With Reach, that administration belongs to Reach.
The Administrative Simplicity
In-house hire: the practice manages recruiting, onboarding, payroll, taxes, benefits, compliance, and eventually offboarding. When the employee leaves, the entire process restarts.
Reach VA: the practice pays the monthly fee and manages the working relationship. Everything else (recruiting, training, payroll, compliance, retention) is Reach’s responsibility.
For practice owners and office managers who are already stretched thin, that simplification has real operational value that goes beyond the dollar amount.
Cost
All-in cost for an in-house hire: approximately $3,840/month (salary, taxes, benefits). Reach VA: $1,995/month, with all of the administrative overhead removed. Nearly $23,000 per year difference per position.
FAQ
Q: Do I need to sign a long-term contract? A: No. Reach is month-to-month. You can scale up, scale down, or discontinue without a long-term commitment.
Q: Does Reach provide a Business Associate Agreement for HIPAA compliance? A: Yes. Reach operates with HIPAA compliance built in: BAA, de-identification standards, and audit logging requirements.
Q: What if I want to eventually hire the VA directly? A: Reach handles that conversation on a case-by-case basis.
See how the cost and compliance structure works for your practice. Talk to our team.